Event planning can be extremely stressful, and being the person behind organizing the event can feel very overwhelming. Whether it’s a holiday party, open house, graduation party, wedding, or corporate event, just relax. Our essential tips for event planning will help make your event as successful as possible.
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Plan Early
We know that it may seem like forever until your event at times, but trust us it’s worth starting to plan as soon as possible. Depending on the size of your event, you may need to start planning over a year in advance. We typically recommend event planning 4 to 6 months in advance for large events. Smaller events need a minimum of 1 to 2 months of planning time.
To order quality marquee letters from Rent Letters, you will need to place an order one week in advance, and you can do so by clicking here! -
Negotiate
Regardless of what certain caterers and DJ’s may tell you, price is typically negotiable. Determine your budget in a meeting, and then speak to the vendor shooting for 5 to 10 % lower than this number. Ultimately those companies want your business, so make sure you are paying a fair price.
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Develop A Budget
This is essentially your financial blueprint. It will give you the best idea of what will require more attention financially than other areas such as parking permits, supplies and security. Keep in mind to expect the unexpected, things can get more expensive than you initially plan for.
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Plan Publicity
You need your event known, and this is key to a successful event. The more visibility for your event the better! The main concept is figuring out the theme and who you want attending your event, and this will help with targeting your advertising accordingly.
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Photograph Everything
This is a critical event planning tip, book the best photographer you can. It is definitely okay to splurge in this area, because these are memories that you will most likely want to carry with you always. We also would recommend looking into a videographer for the event planning process and then filming the execution as well.
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Do An Immediate Follow-Up
An essential part to throwing a party or planning an event is doing a follow-up with guests. It’s a very common mistake for organizers to take a break. While the logistical process may be completed, work still needs to be done to plan a bigger and better event for the following year!
More From Rent Letters
We would love to help you make your event the very best it can be.
Secure your custom marquee light order with Rent Letters by giving us a call anytime at 1-800-450-1276. You can also place your order online through our website. To take a look at the wide array of inventory we have available for rent, please click HERE.
Thank you, and we look forward to working with you soon!