Professional event planners are always looking for new venues. Each new venue presents a wealth of opportunity for each particular event, but how do you narrow it down to just one? This short guide will explore just that.

We will take you through the most sought-after features of a venue by event planners and managers. This will also help you to spot a good venue when you see one, and help you to steer clear of troublesome spaces. These methods will allow you and your client to save an incredible amount of time and effort since you can use these tips before ever physically entering the venue itself.

Regularly Updated Website

One of the hallmarks of a good venue is its presentation. This includes both the physical space, as well as its image that is across all digital mediums.

A venue’s website will serve as a great indicator of whether or not it is a viable option for your client. Good websites will include photos, and all information necessary to make a decision about whether or not you will continue to consider the venue as an option for your event.

It is also a good sign if the website has recent additions in content. This tells you that the venue is still operational, and that its staff cares enough to put in additional effort to give potential partners current information.

Flexible Staff

The staff at any venue is extremely important. These are the people that you will be constantly coordinating with to make sure that everything goes exactly as planned for your client.

Any good group of staff members will be flexible. This is a testament to their experience. A good staff will not be intimidated by what you bring to the table. They will have already hosted many events similar to yours, and will know exactly how to handle the situation placed in front of them.

Direct Channels of Communication

As with any relationship, communication is key. Any legitimate venue will provide clear channels of communication to potential clients. Typically, they will even provide more than one.

It is also of course important that these channels not only exist, but are used regularly. There is no point in having the venue’s direct phone number if no one is there to answer it. This can lead to all sorts of disasters as you prepare and carry out an important event for your client.

More From Rent Letters

For all of the latest and greatest news concerning special events and all of the time and effort that goes into making them memorable, please follow our company blog! Our content creation specialists regularly publish articles to help make the lives of event planners and managers easier.

If you are interested in working together for your next event, please contact us today. You can reach one of our friendly representatives by giving us a call at 1-800-450-1276. We are always here to help with your event rental needs in any way possible.

You can also take a look at the many different items that we have available for rent by clicking HERE. Our marquee lights are of the absolute highest quality. We look forward to working with you in the near future!